Job Details

Department

District Wide

Deadline to Apply

08-25-2023 12:00:00 AM

Description

OPENS: 7/24/2023
CLOSES: Until Filled
JOB TITLE: PEIMS Coordinator
REPORTS TO: COO/CFO
DEPT. / SCHOOL: Academic / Bob Hope School / Central Office
WAGE / HOUR STATUS: Non-Exempt/Full Time 
 
PRIMARY PURPOSE

Coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data. Coordinate the student information computer system (SIS) including the training of personnel and maintaining data integrity. Provie accurate and efficient data for district and state reporting, funding, and accountability. 

QUALIFICATIONS Education:  
            60 Hours of College (required); bachelor’s degree (preferred).             

 Special Knowledge/Skills:

• Ability to maintain accurate and auditable records.
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing.
• Proficient keyboarding and file maintenance skills
• Knowledge of the TEC Chapter 37 (preferred)
• Ability to meet established deadlines.
• Ability to communicate effectively.
• Strong organizational, communication, presentation, and interpersonal skills
• Ability to analyze, pay attention to detail, and problem solve.
• Strong time management skills and ability to prioritize to ensure data submissions are accurate and timely met.
• Keen independent judgment in determining when to seek advice.
• Knowledge of Student Information Systems

 Experience:        
       Two years’ experience in a support position requiring collecting and entering data.              
 Experience and proven success in producing accurate data and meeting deadlines.             
  Experience in using coding systems.               Preferred experience with the Texas Student Data System (TSDS) and PEIMS data in district support position. 

 MAJOR RESPONSIBILITIES AND DUTIES  

1. Oversee, maintain, and support the student information system.
2. Coordinate the collection, integration, and formatting of data required for PEIMS, OCR, and TSDS Core Collection submissions according to required data standards.
3. Establishes district requirements and interprets local, state, and federal requirements for student information collection.
4. Work cooperatively with campus, business office, and personnel office staff to collect, organize, and format data required to submit state and federal data in a timely manner.
5. Run edits, reports, and verification checks on data to ensure accuracy of information. Distributes edits and reports to appropriate lysis, verification, and correction.
6. Submit complete and accurate data in Texas Education Agency (TEA)-prescribed format for PEIMS and TSDS Core Collection submissions.
7. Submit complete and accurate data in Office of Civil Rights (OCR)-prescribed format for biannual OCR submission.
8. Verify data submitted to TEA and OCR; submit corrections in a timely manner.
9. Create reports and provide information for data analysis throughout the district.
10. Coordinate and analyze the district’s discipline, and update personnel on current and new discipline codes.
11. Disseminate current Attendance Accounting Handbook and serve as support for district questions concerning the district’s attendance eligibility and student account procedures.
12. Coordinate audits when received as related to student information.
13. Attending all regional PEIMS workshops and disseminating information to appropriate staff.             

Training and Technical Support:

1. Provide training and support to campus staff responsible for student’s information system data.
2. Receive TSDS-related information from ESC and TEA and disseminate it to other staff in a timely manner.
3. Attending conferences and workshops to remain current on state and federal reporting and software issues.
4. Perform SIS Year-end procedures.
5. Function as the SIS primary contact for updates, security, and support cases.
6. Create custom fields and interface updates as needed.
7. Coordinate data integration with other software programs.
8. Comply with policies established by federal and state law, Commissioner’s Rules, State Board of Education rule, and local board policy.
9. Compile, maintain, and file all physical and computerized reports, records, and other documents required.
10. Perform other duties as assigned.

WORKING CONDITIONS Mental Demands/Physical Demands/Environmental
Factors: Administrative office environment, high pressure, fast pace, multiple deadlines, people intensive, frequent public contact, frequent out-of-district travel, extended days, and operation of a non-commercial vehicle. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequent standing; stooping; bending; twisting, kneeling; pushing and pulling, and minor lifting.

1. Repetitive hand motions.
2. Prolonged use of computers.
3. May have exposure to biological hazards.
4. Extended hours as needed.

Equipment Used: Laptop computer and related technology
This job description has been reviewed to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the district reserves the right to change this job description and/or assign tasks for the employee to perform, as the district may deem appropriate.

ABOUT BOB HOPE SCHOOL
Bob Hope School is a growing open-enrollment public charter school (non-profit) providing parents a choice in their child's education. Bob Hope Elementary is a Montessori / Dual-Language campus. Instruction is conducted in a two-way immersion program, where teachers fluent in English teach ELA and those fluent in Spanish teach SLA and are supported by teacher aides with a strong command of both languages. Campuses are located in Port Arthur, Beaumont, and Baytown, Texas. The Hughen Center, Inc. is the charter holder of Bob Hope School. Bob Hope School provides equal employment opportunity for all applicants and employees. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.