Region 5 ESC: Program Assistant - Special Programs
Region 5 ESC Job Opportunity
Position: Program Assistant
Reports to: Director of Special Programs
Location: Edison Plaza, 350 Pine St., Ste. 500, Beaumont, Texas
Salary: Pay Grade 1
Deadline for Applications: Until Filled
Length of Work Year: Fulltime/231 days
Primary Purpose:
Provide assistance and support to the program coordinators and administrative assistant in the Special Programs Department.
Qualifications:
.Advanced secretarial training preferred
Education/Certification:
High school diploma or GED required.
Special Knowledge/Skills:
.Possess characteristics of reliability, dependability, and enthusiasm
.Effective organizational, communication, and interpersonal skills
.Proficient in word processing, database, and spreadsheet software
.Ability to manage multiple tasks in a flexible manner
.Handle critical deadlines and demonstrate initiative in difficult situations
Equipment/Specialized Software Skills:
.Proficiency with Microsoft Office applications
.Skilled in all Google Workspace applications
.Experience using purchasing and procurement software
.Knowledge of PC/Windows operating systems
.Ability to operate fax machines, copiers, and other standard office equipment
.Familiarity with various additional office technologies as needed
Key Responsibilities:
.Maintain accurate records for all professional development activities and documentation
.Process and submit purchase orders and invoices to the business office
.Manage and monitor designated program budgets, including purchasing and expenditure tracking
.Coordinate scheduling, appointments, and travel arrangements for program coordinators
.Review, verify, and submit Time & Effort records for program coordinators
.Assist with conference and meeting planning, including registrations, logistics, materials, and travel coordination
Working Conditions (Mental/Physical/Environmental Demands):
.Perform light to moderate lifting as needed
.Manage multiple tasks and shifting priorities
.Coordinate schedules and meet frequent, time-sensitive deadlines
.Maintain a calm, professional demeanor in demanding or high-pressure situations
.Work cooperatively with a wide range of programs, staff, and personalities
.Adapt to changing responsibilities and expectations on an ongoing basis
.Function effectively amid frequent interruptions, tight deadlines, and limited office space
.Uphold confidentiality in all aspects of the role
This is not necessarily an exhaustive list of all responsibilities, skills, tasks, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, Region 5 ESC reserves the right to revise job duties and responsibilities as business needs arise.
Region 5 ESC offers a comprehensive benefit package. These benefit plans provide a wide range of benefits and protection for our employees and their families. Full-time employees are eligible for medical, prescription drug, dental, vision, life and disability insurance coverage as well as extra supplemental policies. Generous employer contributions apply. Full-time employees of Region 5 ESC receive paid vacation, holidays, and flexible work schedule upon hire.
Region 5 Education Service Center is an Equal Opportunity Employer and Prohibits Discrimination and Harassment. All employment decisions at Region 5 Education Service Center are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, military service, or other non-merit factor.