Region 5 ESC; Administrative Assistant Facilities & Network Operations
Region 5 Education Service Center Job Opportunity
Position: Administrative Assistant
Reports to: Director, Facilities & Network Operations
Location: Edison Plaza, 350 Pine St., Ste. 500, Beaumont, TX
Salary: Pay Grade 2
Deadline for Applications: Until Filled
Length of Work Year: Full-time/ 231 days
Primary Purpose: To help maintain operations, functions, and procedures in a timely manner. Support the program Director, program coordinators, ESC staff, customers, and department by performing a wide range of administrative and organizational tasks that help the department run efficiently.
Qualifications:
Education/Certification:
High School Graduate/GED and some advance training required
Public school system or ESC experience preferred
Advanced administrative training is preferred
Special Knowledge/Skills:
Demonstrates strong reliability, dependability, and a positive, enthusiastic attitude
Exhibits effective organizational, communication, and interpersonal skills
Proficient in administrative software, including word processing, databases, and spreadsheets
Able to manage multiple tasks and adapt to changing priorities
Capable of meeting critical deadlines and showing initiative when challenges arise
Clerical, Accounting, and Computer Skills
ASCENDER Training and Knowledge
Organizational communication and interpersonal skills
Knowledge of ESC operations and policies
Major Responsibilities:
Facilities:
Collect and prepare reports for Internal Monthly JVs for Operations/Internal Service Fund
Process Requisitions for approval to Purchase Order and Payment of bills facilities Maintain/disseminate keys and building key records for Facilities
Contact/communicate with staff regarding facility issues
Contact/communicate with Edison Plaza on building issues
Maintain contact with vending machine owner on problems
Perform duties unique to assigned projects effectively and efficiently
Maintain/disseminate building footage for processing/building use fees
Work as a team member demonstrating flexibility and cooperating with staff members
Function within the policies and administrative procedures of Region 5 Education Service Center
Order copier paper/maintain copiers operation / supplies-postage machine/maintain postage machine operation and facilities machines and order supplies for facility and personnel
Maintain leave and time sheets for facilities personnel
Process travel, leaves and reimbursement for facilities personnel. Filing/budget maintenance
Network Operations:
Process Requisitions for approval to Purchase Order and Payment
Perform duties unique to assigned projects effectively and efficiently
Work as a team member demonstrating flexibility and cooperating with staff members
Function within the policies and administrative procedures of Region 5 Education Service Center
Create /maintain invoices for billing and payment of network services
Process travel, leaves and reimbursement for network personnel.
Filing/budget maintenance
Make arrangement for meetings, conferences when necessary
Work with multiple budgets for different programs
Supervisory Responsibilities: N/A
Equipment/Specialized Software Used:
PC, Printer, Copier, Calculator, and other office machines. Word, Excel, Microsoft Outlook, ASCENDER, IK12
Working Conditions:
(Mental Demands/Physical Demands/Environmental Factors):
Physical: Light to moderate lifting; sitting for prolonged periods
Mental: Manage multiple tasks and collaborate effectively with others; remain calm and professional under pressure; adapt to changing responsibilities
Environment: Frequent interruptions, tight deadlines, and shared office space
Other: Maintain strict confidentiality of applicant and program records;
Regular attendance is required
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of responsibilities, duties, and skills required.
Region 5 ESC offers a comprehensive benefit package. These benefit plans provide a wide range of benefits and protection for our employees and their families. Full-time employees are eligible for medical, prescription drug, dental, vision, life and disability insurance coverage as well as extra supplemental policies. Generous employer contributions apply. Full-time employees of Region 5 ESC receive paid vacation, holidays, and flexible work schedule upon hire.
Region 5 Education Service Center is an Equal Opportunity Employer and Prohibits Discrimination and Harassment. All employment decisions at Region 5 Education Service Center are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
Position: Administrative Assistant
Reports to: Director, Facilities & Network Operations
Location: Edison Plaza, 350 Pine St., Ste. 500, Beaumont, TX
Salary: Pay Grade 2
Deadline for Applications: Until Filled
Length of Work Year: Full-time/ 231 days
Primary Purpose: To help maintain operations, functions, and procedures in a timely manner. Support the program Director, program coordinators, ESC staff, customers, and department by performing a wide range of administrative and organizational tasks that help the department run efficiently.
Qualifications:
Education/Certification:
High School Graduate/GED and some advance training required
Public school system or ESC experience preferred
Advanced administrative training is preferred
Special Knowledge/Skills:
Demonstrates strong reliability, dependability, and a positive, enthusiastic attitude
Exhibits effective organizational, communication, and interpersonal skills
Proficient in administrative software, including word processing, databases, and spreadsheets
Able to manage multiple tasks and adapt to changing priorities
Capable of meeting critical deadlines and showing initiative when challenges arise
Clerical, Accounting, and Computer Skills
ASCENDER Training and Knowledge
Organizational communication and interpersonal skills
Knowledge of ESC operations and policies
Major Responsibilities:
Facilities:
Collect and prepare reports for Internal Monthly JVs for Operations/Internal Service Fund
Process Requisitions for approval to Purchase Order and Payment of bills facilities Maintain/disseminate keys and building key records for Facilities
Contact/communicate with staff regarding facility issues
Contact/communicate with Edison Plaza on building issues
Maintain contact with vending machine owner on problems
Perform duties unique to assigned projects effectively and efficiently
Maintain/disseminate building footage for processing/building use fees
Work as a team member demonstrating flexibility and cooperating with staff members
Function within the policies and administrative procedures of Region 5 Education Service Center
Order copier paper/maintain copiers operation / supplies-postage machine/maintain postage machine operation and facilities machines and order supplies for facility and personnel
Maintain leave and time sheets for facilities personnel
Process travel, leaves and reimbursement for facilities personnel. Filing/budget maintenance
Network Operations:
Process Requisitions for approval to Purchase Order and Payment
Perform duties unique to assigned projects effectively and efficiently
Work as a team member demonstrating flexibility and cooperating with staff members
Function within the policies and administrative procedures of Region 5 Education Service Center
Create /maintain invoices for billing and payment of network services
Process travel, leaves and reimbursement for network personnel.
Filing/budget maintenance
Make arrangement for meetings, conferences when necessary
Work with multiple budgets for different programs
Supervisory Responsibilities: N/A
Equipment/Specialized Software Used:
PC, Printer, Copier, Calculator, and other office machines. Word, Excel, Microsoft Outlook, ASCENDER, IK12
Working Conditions:
(Mental Demands/Physical Demands/Environmental Factors):
Physical: Light to moderate lifting; sitting for prolonged periods
Mental: Manage multiple tasks and collaborate effectively with others; remain calm and professional under pressure; adapt to changing responsibilities
Environment: Frequent interruptions, tight deadlines, and shared office space
Other: Maintain strict confidentiality of applicant and program records;
Regular attendance is required
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of responsibilities, duties, and skills required.
Region 5 ESC offers a comprehensive benefit package. These benefit plans provide a wide range of benefits and protection for our employees and their families. Full-time employees are eligible for medical, prescription drug, dental, vision, life and disability insurance coverage as well as extra supplemental policies. Generous employer contributions apply. Full-time employees of Region 5 ESC receive paid vacation, holidays, and flexible work schedule upon hire.
Region 5 Education Service Center is an Equal Opportunity Employer and Prohibits Discrimination and Harassment. All employment decisions at Region 5 Education Service Center are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
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